Org Structure & Cadre
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Distribution

   A.P.Foods supply Ready-to-Eat and Ready-to-Cook Nutritious foods to beneficiary departments of Government and the activity of dispatching / distributing these foods manufactured at our factory is the job of Distribution Section.

     Presently, we are supplying foods to  Directorate of Women Development and Child Welfare.

Commissionerate of  WD & CW Department:- 

   Under this beneficiary department we have to supply required quantities of foods upto ICDS projects level, making  transportation arrangements by floating annual tenders.

    The annual supply advice is given by the Department prior to beginning of each financial year alongwith number of schemes under which foods are to be supplied, list of ICDS projects, number of AWCs, ration size for each category of beneficiaries, composition of each AWC and also any other norms.

   After we receive this supply advice, we arrive at the monthly and annual requirement and types of food required to be supplied to various projects and will inform to Production, Raw material purchase and Finance & Accounts departments for doing needful from their side.

   Once the feeding year starts, we would prepare indents for vehicles on respective transporters on daily basis on project-wise. The finished product stocks available every day morning will be informed by Production Wing and accordingly the loading and dispatch of vehicles to respective projects are planned.

a)  Factory way bill (Delivery Challan) in quadruplicate Oneway bill for SNP food consignment in different series of  numbers per each lorry per each station will be issued.

b) Commercial Tax way bill which is supplied by the CT Department will be issued along with Way Bill for every station.

      c) Gate-pass for internal security check in duplicate.

Transporter-wise foods dispatches made are also entered in the registers meant for the purpose to monitor the arrival of the food receipt acknowledgements from the projects for two purposes.

 We receive requests for early supplies and postponements of supplies from several projects over phone, telegrams and letters, which are noted down in the project-wise ledgers for regulating the food supplies to respective projects from time to time.

    At the end of every day, daily food dispatch reports are prepared project-wise, programme-wise, transporter-wise and also upon completion of every month, despatches and consolidated monthly reports will be prepared for onward submission to Director, Women Development Child Welfare and Director, Municipal Administration. 

    Upon receipt of the Way Bill acknowledgement along with Freight Bills, the payment proposals for freight charges will be scrutinised in all respects, then those bills forwarded to Finance & Accounts for further verification and onward submission to MD for approval. If any defective Way Bills are received from the transporters that will be sent back and get proper Way Bill. 

   The original Way Bills are being sorted out seperately by taking xerox copies of the same. The original Way Bills are handed over to Finance & Accounts for billing towards reimbursement of food cost from beneficiary department.

    As per G.O. Ms No.9 of WCD&SC Dept., dated.30-04-2013, the production of hot food mixes discontinued and as per the directions of the Govt. Food menu is changed. Accordingly, the details of food requirement are as follows.

 Food Requirement during the Financial Year 2014-15(Bala Amrutham)

 No.of ICDS Projects

No.of AWCS

No. of Beneficiaries (7 months - 3 years children)

 

Food require-ment per month (MTs)

    400

 

91307

2868680

7171.700

Less Probable postponements (10% approx)

717.170

Net requirement per month

6454.503

Food Requirement during the Financial Year 2014-15(Snack Food)

 No.of ICDS Projects

No.of AWCS

No. of Beneficiaries (3 years - 6 years children)

 

Food require-ment per month (MTs)

    400

 

91307

2208370

706.679

Less Probable postponements (10% approx)

70.668

Net requirement per month

636.011

 

    

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